Student Attendance Verification

In support of institutional and federal requirements, we are verifying student attendance in all courses for the current term using the Teaching Dashboard application in Workday. This process helps ensure the accuracy of enrollment records for all students and supports compliance with federal regulations, including those related to financial aid. This verification process is essential to maintaining accurate academic records and supporting student success.

Spring 2026 Deadlines:
Please confirm whether each student on your course roster has attended or participated in your class by the applicable census date:

  • LSU Online First Spring: Friday, January 16
  • Paul M. Hebert Law Center: Friday, January 30
  • LSU School of Veterinary Medicine: Friday, January 30
  • LSU A&M Campus: Friday, January 30
  • LSU Online Second Spring: Friday, March 20

Acceptable Forms of Reporting Attendance 

Please choose from one of the following two options to verify student attendance:

  • Option 1: Academic Engagement Activity (AEA) Automation
    • This option uses a Moodle activity to automate the reporting to Workday, which is ideal if you’re teaching a large-enrollment course.
    • You will need to create an activity in Moodle that is due by the census date.
    • The identified Moodle activity will need: To be tagged Academic Engagement Activity, and Either record a grade within 48 hours of the census date, mark activity completion by 11:59 PM on the census date, or do both.
    • See GROK article 20694 for instructions.
    • Note: If you are teaching an LSU Online course, please use this option. If you are teaching a cross-enrolled course, please refer to your Cross-Enrollment Reminder email for detailed guidance.  
  • Option 2: Manual Entry into Workday: For those opting not to use the AEA method, you can use a variety of methods to track student participation by census date and manually record each student’s participation in Workday.

Please record the results in Workday by the deadline for your course. Instructions on how to verify student attendance in Workday are listed below:

All records related to student attendance or participation must be retained for three (3) years for audit purposes.

Your prompt attention to this matter is essential for compliance with federal regulations and the timely processing of financial aid. Failure to verify attendance for your students may result in loss of federal financial aid for the student and could create outstanding account balances.

If you have questions or need assistance, please contact Jessica Ott, Deputy Director of Financial Aid & Scholarships, via email at jott@lsu.edu.